ATTENDEE TERMS AND CONDITIONS

ArcticCon Events LLC

Effective Date: October 15, 2025

By purchasing a ticket and/or attending any event organized by ArcticCon Events LLC ("ArcticCon," "we," "us," or "our"), you ("Attendee," "you," or "your") agree to be bound by these Attendee Terms and Conditions ("Terms").

1. TICKET PURCHASE AND REGISTRATION

1.1 Registration Requirements

All attendees must provide accurate and complete registration information
You must be 18 years or older to register, or have parental/guardian consent if under 18
Tickets are non-transferable without prior written consent from ArcticCon
You are responsible for maintaining the confidentiality of your registration credentials

1.2 Payment and Refunds

All ticket sales are final and non-refundable unless otherwise stated
ArcticCon reserves the right to cancel or reschedule events, in which case refunds may be issued at our discretion
No refunds will be issued for no-shows or partial attendance

2. ASSUMPTION OF RISK AND LIABILITY WAIVER

2.1 Assumption of Risk

You acknowledge and agree that:

Attendance at the event involves certain inherent risks, including but not limited to personal injury, property damage, or exposure to illness
You are voluntarily participating in the event with full knowledge of these risks
You are in good health and proper physical condition to attend the event

2.2 Release of Liability

TO THE FULLEST EXTENT PERMITTED BY LAW:

You hereby RELEASE, WAIVE, and DISCHARGE ArcticCon Events LLC, its officers, directors, employees, agents, vendors, sponsors, and venue partners (collectively, "Released Parties") from ANY AND ALL LIABILITY for injury, death, property damage, or any other loss arising from or related to your attendance at the event
This release does not apply to claims arising from the gross negligence or willful misconduct of the Released Parties

2.3 Indemnification

You agree to INDEMNIFY, DEFEND, and HOLD HARMLESS the Released Parties from any claims, damages, losses, or expenses (including attorney's fees) arising from:

Your breach of these Terms
Your violation of any laws or regulations
Your conduct at the event
Any injury or damage caused by you to other persons or property

3. DATA PRIVACY AND MARKETING CONSENT

3.1 Information We Collect

By registering for our event, we collect:

Contact information (name, email, phone number, address)
Professional information (company, job title)
Dietary restrictions and accessibility needs
Payment information (processed securely through our payment processor)

3.2 How We Use Your Information

We use your information to:

Process your registration and manage event logistics
Send event-related communications and updates
Improve our events and services
Comply with legal obligations

3.3 Sponsor and Partner Data Sharing

When you consent to sponsor communications, you understand that:

Shared information includes: name, email, company, and job title
Each sponsor maintains their own privacy policy and opt-out procedures
You can request a list of sponsors who will receive your data
Sponsors may contact you about badge upgrades, workshops, and promotions

3.4 Your Data Rights

You have the right to:

Access your personal data we hold
Request correction of inaccurate data
Request deletion of your data (subject to legal requirements)
Opt-out of marketing communications at any time
Contact us at [email protected] with any data-related requests

4. PHOTOGRAPHY AND MEDIA RELEASE

By attending the event, you grant ArcticCon Events and its authorized representatives the right to:

Photograph, film, and record you during the event
Use your likeness, image, voice, and appearance in promotional materials
Distribute such materials through any media channels without compensation
If you do not wish to be photographed, please inform event staff upon arrival

5. CODE OF CONDUCT

5.1 Expected Behavior

All attendees must:

Treat all participants with respect and professionalism
Follow all venue rules and event staff instructions
Wear event badges at all times in event spaces
Comply with all applicable laws and regulations

5.2 Prohibited Behavior

The following are strictly prohibited:

Harassment, discrimination, or intimidation of any kind
Disruptive, violent, or threatening behavior
Unauthorized solicitation or distribution of materials
Possession of weapons or illegal substances
Violation of intellectual property rights

5.3 Enforcement

ArcticCon reserves the right to remove any attendee who violates this Code of Conduct, without refund.

6. HEALTH AND SAFETY

6.1 Personal Responsibility

You are responsible for:

Monitoring your own health and not attending if you are ill
Following all posted safety guidelines and protocols
Informing staff of any emergencies or safety concerns

6.2 Medical Emergencies

While we may have first aid available, you acknowledge that we are not responsible for providing medical care and recommend you maintain appropriate health insurance.

7. INTELLECTUAL PROPERTY

7.1 Event Content

All presentations, materials, and content provided at the event remain the intellectual property of their respective owners. Recording, reproduction, or distribution without permission is prohibited.

7.2 Attendee Content

Any content you share at the event (presentations, discussions) may be used by ArcticCon for event documentation and promotion, unless otherwise agreed in writing.

8. LIMITATION OF LIABILITY

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

ArcticCon's total liability for any claims arising from the event shall not exceed the amount you paid for your ticket
We are not liable for any indirect, incidental, special, or consequential damages
We are not responsible for lost, stolen, or damaged personal property

9. FORCE MAJEURE

ArcticCon shall not be liable for any failure to perform due to circumstances beyond our reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, labor disputes, or government actions.

10. GENERAL PROVISIONS

10.1 Governing Law

These Terms are governed by the laws of the State of Alaska, without regard to conflict of law principles.

10.2 Dispute Resolution

Any disputes arising from these Terms shall be resolved through binding arbitration in Anchorage, Alaska.

10.3 Severability

If any provision of these Terms is found invalid, the remaining provisions shall continue in full force.

10.4 Modifications

ArcticCon reserves the right to modify these Terms at any time. The version in effect at the time of your registration shall apply.

10.5 Entire Agreement

These Terms constitute the entire agreement between you and ArcticCon regarding event attendance.

11. CONTACT INFORMATION

For questions about these Terms, please contact:

ArcticCon Events LLC
Email: [email protected]
Address: 3300 Arctic Blvd Suite 201, Anchorage, Alaska 99503

ACKNOWLEDGMENT

By purchasing a ticket and/or attending our event, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.